Shared Documents

Using document libraries

Your company's internal Web site, which is based on Microsoft® Windows® SharePoint™ Services, includes document libraries where you and your co-workers can create, share, and review documents and other files. By default, there are five document libraries, each containing a sample document. You can create new document libraries to meet your needs.

When you open a document library, documents appear as a list of links, with columns that display data about each document. Moving your mouse pointer over a document link enables you to access a list with several options, such as Edit properties, Delete, and Discuss. The latter option enables you to insert review comments into the document, provided it is saved as an HTML file. Clicking a document link opens the document in the same Microsoft Internet Explorer window. In the left pane, you can modify the view of a document library, as follows:

The left pane also enables you to configure alerts, which can be useful when tracking documents within a document library. When you configure an alert, you receive an e-mail notification when changes are made, and you do not have to repeatedly check the document library for changes. For example, if you configure an alert on a document library called Sales and a new document is added to the Sales library, you receive an e-mail message notifying you of the document.

You can set different alert schedules for different document libraries. For example, you might want to be notified weekly about one document library, daily on another, and "immediately" on yet another.

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