To set up a meeting

  1. Open Outlook 2003.
  2. On the navigation pane, click Calendar.
  3. On the Actions menu, click Plan a Meeting.
  4. Click Add Others, and then click Add from Address Book. You can also enter names manually.
  5. In the Type name or select from list box, enter the name of a person that you want to attend the meeting.
  6. For each name, click Required or Optional. If you have specified a meeting room, click Resources, and then click OK.
  7. Select a time when all the people you are inviting are available, or click AutoPick Next to automatically find the next available free time.
  8. Click Make Meeting.
  9. In the Subject box, type a description.
  10. In the Location box, enter a location if you did not schedule a room (as a resource).
  11. If you are setting up a recurring meeting, click Recurrence.
  12. Select how often the meeting will recur and how long you want to keep the meeting on your calendar, and then click OK.
  13. Click Send.


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